First meeting - Minutes of Meeting - 22-07-07

Its one year now that we had our first officially recorded meeting in our journey of Saktyavesh

Below is the mail concerning the same. It’s beautiful that we were able to achieve what we thought of and are well on our path – though there are challenges ahead

There will be challenges, there will be issues but we have to emerge stronger, brighter and mature with each passing challenge and hurdles. We have to help each other and work together as a team – a truly strong and formidable team

We can surely achieve what we thought of, all our limitations are in our minds. We have to build a truly great service organization and we can do that and much more than what we have imagined. We have to believe in ourselves. That’s the key. There is no alternative to that and we have to deliver on our promises

We have to keep our source of inspiration flowing and keep revisiting the things/places/objects/people who motivate us – for each one has a different source of inspiration

Let’s re-dedicate ourselves with greater vigor and a better understanding to work to make this world a better place – a truly better place

Let’s keep going slowly but steadily

Thank you

GOD Bless

Best regards

R. Aneesh Kumar

Only through one’s willingness and dedication to give one’s self, and strive solely to be the best, not the biggest, can one become a better leader

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From: Kumar R, Aneesh
Sent: Monday, 23 July 2007 12:13 PM
To: Senthil Arasu P
Cc: Kumarswamy, Vinay (ECO-IT); Alagarsamy, Nandhini; Kumar R, Aneesh
Subject: Minutes of Meeting - 22-07-07
Importance: High

Hi Senthil,

As decided, we(Nandhini, Vinay and myself) had a meeting. It was on Sunday, at Forum, around 12:30pm.

A few points we discussed were

There is guy who along with a group is all ready into the activities that we are into and Nandhini knows this guy(through phone). We can meet him and probably he will have more to share. I had been to the school which SAP is sponsoring(along with HOPE) and we planned to visit this place. Also, there is another school which needs help. This info we got from Ian(he is the Chief Development Officer with HOPE). So we can visit this place. We have planned to visit this weekend(if all are free) and proabably can visit this school.

We did talk about opening a bank account and increasing our monthly contribution. We also talked about documenting our contributions.

As of now our Action Item are

(1) Opening a bank account - Aneesh & Vinay takes responsibility for this

(2) Visit the schools - All 3 this weekend(if all are free)

(3) Get in touch with the guy(which Nandhini said) who has a similar line of interest - Nandhini takes responsibility for this

Would like to know if you have anything to add to this.

Vinay/Nandhini: Please add if I had missed out on anything and also if any comments

21st July 2008

We have answer's to a few questions on tax exemptions, thanks to Raghavendra.

Quoting him below

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No we can not give any receipt which enables the donee to take the benefit u/s.80-G.

To get the benefit, we would have register the trust with the Income tax authorities. To do that,
the minimum requirement is
a) Trust should be in existence for atleast 3 years
b) Trust should have filed the Income tax returns for all the three years.
c) Proper details of all the donees of past 3 years should be maintained.

Considering this, at this stage this is not applicable to the trust. So, we can not give any income tax benefit to donees.

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We have a clear answer there. As of now, we will not be able to give receipts with which a person/organization donating to us, can claim income tax exemptions

We friends in Bangalore did not meet this week, as we were away.

However, I had the opportunity to meet one Mr. Rahul Kapoorr who is working on an interesting and exciting initiative (http://igniteindiainitiative.com/). Clicking on the link will help us to a powerpoint presentation. A good one and thought this information should be shared with all

Thats the information we have this week

Do let know if any further information can be shared between us

Feel free to spread this message to interested organizations or individuals

14th July 2008

Last weekday, Vinay had met the lawyer and had given the pending fees of Rs 1500 to lawyer (Mr. Baaliga)

Regarding donation to school - Vinay and myself had already spoken to a vendor for buying mats for the school. The price was negotiated at Rs 350 a piece (a better deal than the earlier price of Rs 525 we had got). We had planned to give the mats last Saturday. Saturday morning Vinay tried calling the two school Teachers (with whom we interact) to check if the school is open and when we can go. So that we can buy the mats and later proceed directly and give it in school. Unfortunately Vinay could not reach them on telephone and we had to drop our idea of going to the school. We planned to donate the mats this week.

I had been to the bank this weekend to have a resolution drafted after checking with the bank manager. We need this resolution to have the bank account. Below is the resolution drafted. We need to now furhter process the resolution and filled form the bank

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Certified copy of resolution dated (12th July 2008) regulating the conduct of the account

We hereby certify that the following resolution of the Board of Trustees of Saktyavesh Trust was passed at a meeting of the board held on the ( 25th November 2007) and has been duly recorded in the minute book of Saktyavesh

Resolved:- That a bank account for the Saktyavesh Trust be opened with the State Bank of India and that the said bank be and is here by authorized to honor cheques accepted or made on behalf of the Trust (Saktyavesh) by Shri Vinay Srinivasan Kumarswamy or Shri Prakash Kolandaivelu

Board of Trustees

Pandimurugan Nandhini Alagarsamy Prakash Kolandaivelu Vinay Kumarswamy Aneesh Kumar

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A point to make - We have been receiving donations. No matter what the amount is, each and every contribution is valuable and it shall make a difference. Lets not feel anything on the amount but feel happy about the spirit of giving itself. Each contribution helps our cause

And once a donation is made, kindly acknowledge so that we can track it. It will help our cause of being transparent in our dealings

That's the information to be shared as of now

Kindly let know if there are any further information that can be shared among us

Feel free to forward this communication to interested organizations and individuals